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Welcome to
CoreInsights, CoreAdvantage’s
Monthly VPP
Bulletin.
CoreInsights has been
designed to provide helpful tips and advice to VPPPA members,
Safety and Health professonals, their managent and colleagues in
order to assist in creating continuous safety and health
improvement.
Volume 3 Number 1
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"HOT ISSUE"
EXCHANGE - Manager Accountability
- Got a sticky question? Bring it
on.
- Would you like some free consulting? Now's your
chance.
Continue sending me your "head
scratchers" that you just can't seem to resolve.
You'll
read my advice in upcoming CoreInsights
newsletters. Email
me your Hot Issue or Quesitons by
clicking here. _______________________________________________________________________
"HOT ISSUE"
QUESTIONS & ADVICE
Our managers have safety and health included in their annual
performance reviews in addition to including it in the reviews for their
subordinates; however, the way that it is covered is superficial compared
to production and quality. So far I have been unsuccessful in getting the
organization to see the need to change; any suggestions?
Tough issue but an important one to deal with. It’s a difficult
issue to change since performance reviews typically drive personnel
actions, i.e., promotions, bonuses, adverse actions, etc. Your
performance review system probably has undergone significant review and
approval by management, HR and, may be dictated by corporate policies. If
you are a union site, any change to the performance review system for
bargaining unit members would probably have to be negotiated. All of
this means no one is eager to mess with the system.
Here’s some
suggestions:
1. I would limit the scope of the change to
non-bargaining unit employees, i.e., line management. Have them lead by
example then expand to others as appropriate.
2. You need to
sell your top facility manager and HR manager on the need for the
improvement. Then work from there.
3. I would sell the need
with a discussion surrounding the fact that “…what you measure and reward
gets done” – Demming. If safety doesn’t receive its’ fair share of
importance it sets up competing pressures where production and quality
will prevail.
4. S&H performance expectations need to be clearly defined. Once
defined you then build the specificity into the performance reviews.
5. Build a measurement system, i.e., KPI’s, to support the
system. Create an objective system so that everyone knows what is
expected and how they individually are doing. An objective system makes
performance reviews much easier to conduct and removes much of the hard
feelings that can be created when a person feels that their
accomplishments have been over looked.
6. Consider getting outside help. A recommendation from
corporate, OSHA, or an outside consultant may be what it takes to break
the ice and get a discussion started for looking into the need to improve
and change the current system.
KEEP YOUR QUESTIONS COMMING AND I
WILL DO MY BEST TO PROVIDE OR GET YOU ANSWERS
Email
me by clicking
here.
_______________________________________________________________________
TIP FOR
THE MONTH - Annual OSHA VPP Reports
It’s almost that time again! Remember that your Annual
OSHA report is due on or before February 15! Below are some tips for
preparing the report.
1. Follow the format provided by your OSHA
Regional VPP Manager or in the absence of specific regional advice, use
the format in the TED 8.4 Appendix D
2. Ensure that you have
done a through bench marking against the VPP criteria. Don’t just pencil
wipe a report based on your historical knowledge.
3. Use a team
approach to perform the review and prepare the report
4. Be
honest in the report. Report areas in need of improvement. For any areas
identified in need of improvement also report your plans to address
them.
5. Make sure that your rate data and "applicable"
contractors ( worked more than 1,000 hours in any calendar quarter) data
are accurate. Separate your rates from your contractors.
6. Include data on significant changes and events and, what you
feel have been your significant accomplishments for the year have been.
Provide information on what you believe are your best practices.
If you are struggling with issues perhaps it’s
time for assistance from an outside third party. Frequently a person from
outside an organization can help facilitate change a lot easier than a
person from within.
Evaluating VPP management systems is the core of my practice.
If I can be of any assistance please give me a call at 303.499.4111 or
Visit us on the web at: http://www.core-advantage.com.
_______________________________________________________________________
Exciting New Announcement
Several months ago we announced an exciting new product,
SafePath VPP Master Control Plan. SafePath is a
web-enabled software tool designed to assist in VPP benchmarking and day
to day management of your VPP processes. It is a tool that can be used to
help guide your annual program evaluations in addition to managing
day-to-day VPP activities. It is particularly powerful for rolling out a
corporate VPP initiative to multiple sites.
In the next few
months we will be announcing a suite of SafePath products to
include:
Root Cause Incident Investigation System
Creating
Leading Indicators
Process Safety Management
OSHA Compliance for
General Industry, and
OSHA Compliance for Residential
Construction
For more information click here: SafePath
VPP Master Control Plan
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